Write down your hours

A week grid per journey: a row for each job, a column for each day. Type the hours in a cell, and the row, the day and the week add themselves up. Days off, a month view and an export are one press away.

Coordination - everything that has to happen - 4 min. You need: a journey with time registration on

Reading this changes nothing. Only the numbers you type yourself are saved.

The Time Registration week grid with hours per activity and per day, and a week total of 12.5
Your week: jobs down the side, days across the top.

What you will be able to do

  • Write down hours Type a number in the right box.
  • See your total Per job, per day and per week.
  • Mark a day off Sick or on holiday.
  • Send it on As Excel or PDF.

Get this ready first

  • A journey Hours are always for a journey.
  • Your jobs The jobs of the journey are the rows.

Do it together, one step at a time

Six steps. Tick each one off.

  1. Pick your journey

    Click your journey. Two buttons appear under it.

    • Open CoVince. The left column is called Journeys - those are your journeys.
    • Click the journey, for example Introduction week - new colleagues .
    • Under it you see two buttons: Start journey and Time registration.
    The first screen with a journey selected and the buttons Start journey and Time registration under it
    The Time registration button sits under your journey.

  2. Open your week

    Your week opens. Jobs on the left, days across the top.

    • Press Time registration. A big screen opens: Time Registration .
    • Press Week at the top. You see one week, Monday to Sunday. Today's date is blue.
    • Each row is one job of the journey. General is for hours that fit no job.
    • The arrows go a week back or forward. Today brings you back to this week.
    The Time Registration screen in Week view: rows per activity, columns Monday to Sunday, a Week total row
    One week. Some hours are already there.

  3. Type your hours

    Click the box of the job and the day. Type the hours.

    • Find the row of the job, for example Book a room for the introduction week .
    • Click the box under today, for example Wed 23 Sep .
    • Type the hours: 2.5 is two and a half hours.
    • That is all - there is no Save button. The row total, the day total and the week total change straight away.
    The week grid with 2.5 typed on Wednesday in the row Book a room, and the totals showing 4.5 and 12.5
    2.5 hours on Wednesday. The totals go up.

  4. Mark a day off

    Right-click the day at the top. Pick Sick or Vacation.

    • Right-click the day at the top, for example FRI 25 Sep .
    • A small menu opens: Sick and Vacation.
    • Press one. The day gets a coloured label and no longer counts for your target.
    • Delete data in the same menu takes away all hours of that day - only use it when you mean it.
    The menu on Friday 25 September with Sick, Vacation and Delete data
    Right-click Friday: Sick or Vacation.

  5. Send your hours on

    Press Export. Pick Excel or PDF.

    • Press Export at the top right.
    • Export current view (Excel) gives what you see as a spreadsheet. Export PDF gives it as a PDF.
    • Export journey period... and Export all for specific user... ask for the dates first.
    • The file lands in your downloads. Nothing is sent to anyone.
    The Export menu open with four choices
    Four ways to take your hours with you.

  6. The quick way, every day

    Your week is also on the first screen, bottom right.

    • Close the big screen with the cross at the top right.
    • In the right column, press the word Time Registration.
    • A small week appears, with Week total and a bar that fills up.
    • Type your hours in the boxes, just like before. Open full view → brings the big screen back.
    The first screen with the Time Registration tab open: a small week grid, Week total 12.5h of 40h, and Open full view
    The small week: fill it in each day.

If something is not right

There is no Time registration button.

Hours are not on for this journey. Ask the person who looks after it.

Where is the Save button?

There is none. It saves by itself.

My job is not in the list.

Use General, or ask for the job to be made.

I see the whole month.

Press Week at the top.

The words, in plain language

activity
A job in the journey you book hours on. Each one is a row.
week total
All your hours of the week added up, next to what you should work.
off day
A day you did not work: sick, vacation or a holiday.

Where to go next