Do more on the whiteboard

Past the sticky notes: mindmaps whose ideas become actions with an owner, a countdown for a session, a live web page on the board, sections the CrewMate can summarise, connections between notes, sharing and downloading, and the board's own history.

Content - the board, one step further - 8 min. You need: a board in a journey

Reading this changes nothing on your boards. Undo takes back anything you try.

A mindmap on the board: Introduction week in the middle, with three ideas under it
A mindmap: one word in the middle, ideas around it.

What you will be able to do

  • Make a mindmap One word, ideas around it.
  • Give work to people Who does it, and how far it is.
  • Keep time A big timer everyone sees.
  • Go back See the board as it was.

Get this ready first

  • Open a board Any board in your journey. New to boards? Read "Use the whiteboard" first.
  • People in the journey You can only give work to people who are in the journey.

Ten things, one at a time

Each step is one thing. Do the ones you need.

  1. Make a mindmap

    Put one word in the middle. Add ideas around it.

    • Press the big orange + on the left, then Mindmap .
    • Double-click the bubble and type the subject, for example Introduction week .
    • Click the bubble. Press the small + under it: a new idea appears, joined by a line.
    • Type the idea. Press + again for the next one. An idea can have its own ideas.
    A mindmap: Introduction week in the middle, the small plus under it, and three ideas: A buddy for everyone, Lunch with the team, Laptop ready on day 1
    The small + adds the next idea.

  2. Turn an idea into work

    An idea becomes a job: who does it, and how far it is.

    • Click an idea or a note. A bar appears above it.
    • Press the orange Action. The idea now has an owner, a progress and room for files.
    • Next to it: Comments (the speech bubble) to talk about this one idea.
    • The other buttons: lock, copy style, paste style, back, front, and delete.
    The idea A buddy for everyone is selected; the bar above it shows Comments, the orange Action button, lock, copy and paste style, back, front and delete
    Action makes it a job.

  3. Give it to someone

    Drag a name onto the idea. Now it is theirs.

    • Press People at the top. A list of people opens on the right.
    • Drag a person onto a sticky note or an action.
    • Their picture is now on it. They see it in their own actions.
    The People list on the right: Drag a person onto a sticky note or action, with Joris Elderink and Timo K.
    Drag a name onto the idea.

  4. Set a timer

    A big clock everyone on the board sees.

    • Press + > Countdown .
    • Pick a time: 1 min, 5 min, 10 min, 15 min, 25 min, or type the Minutes .
    • Press Start. Start again sets it back.
    • The note sign at the top turns the sound on or off.
    A countdown on the board showing 10:00, with Start, Start again, 1, 5, 10, 15 and 25 minutes, and a Minutes box
    Everybody sees the same clock.

  5. Show a web page

    A real website, right on the board.

    • Press + > Web page .
    • Type the full address, starting with https://, and press Show it.
    • Or pick a page you keep in the journey: Or a page from Community Files , with a search box.
    • It is the live site, not a copy: what changes there, changes here.
    The Web page element: Which page should this show?, an https box, Show it, and pages from Community Files: Opening hours, Vacancies, Contact
    An address, or a page you already have.

  6. Ask about a part of the board

    A section groups notes. The star gives quick help for that part.

    • Make a section with + > Frame , and put notes in it.
    • Press the small star next to the section's name.
    • Summarise this section writes a short summary. Turn into an action list makes jobs of the notes.
    • Name this section gives it a name. Bring everyone to this section takes all viewers there.
    The menu of a section: Ask about this section, Summarise this section, Turn into an action list, Name this section, Bring everyone to this section
    Quick help for one part of the board.

  7. Draw a line between two notes

    Show that one note leads to another.

    • Click a note. A round dot appears on its edge.
    • Drag that dot onto another note and let go.
    • A line now joins them. Move a note: the line follows.
    The note Invitation is selected and a line runs from its round dot down to the note Aftercare in the next section
    Drag the dot to the other note.

  8. Ask the board's helper

    A helper that reads the board and answers.

    • Press CrewMate at the top. A panel opens on the right.
    • Press a quick choice: Summarize the board, Advise an idea, Ask a question or Build an app.
    • Or type in the box, for example create an action list about the aftercare , and press the arrow.
    • Pick the language of the answers at the top of the panel.
    The CrewMate panel on the right of the board: a language choice, Summarize the board, Advise an idea, Ask a question, Build an app, and the box Ask anything
    It knows what is on the board.

  9. Share it, or take it with you

    Send the board to people, or save it as a file.

    • Press Share at the top.
    • Search a person in this journey, add a message if you like, and press Send.
    • Under Download content : This page as an image, Every page as an image, The whole board as a PDF, or Word document + all files (zip).
    Share this canvas: search people in this journey, Timo K., an optional message, Send, and Download content with four choices
    Send it, or save it.

  10. Go back in time

    Save how the board looks now. See it as it was.

    • Press the menu (three lines) at the top, then Go back in time .
    • Type what this moment is, for example After the workshop , and press Keep this moment.
    • The board also keeps itself every quarter of an hour while somebody is working on it.
    • Open a kept moment to see the board as it was then.
    This board through time: What is this moment? (optional), Keep this moment, and the line that the board keeps itself every quarter of an hour
    Your board, safe at every moment.

If something is not right

I cannot find Mindmap or Countdown.

Press the big orange + on the left, then scroll the list.

A person is not in the People list.

Only people in the journey are there. Add them to the journey first.

I changed something by mistake.

Press Undo at the top. Or go back in time (step 10).

The web page stays empty.

Some websites do not allow being shown inside another page. Use Community Files, or a link.

The words, in plain language

mindmap
One subject in the middle, with ideas drawn around it and joined by lines.
action
A note that is also a job: someone owns it and you can see how far it is.
section
A marked part of the board that keeps a group of notes together.

Where to go next